Pittsburgh Part-time Admin Assistant Wanted

Posted date: 2009-Aug-06

Position Responsibilities

•  Supports various managers and/or owners with correspondence, phones/ messages, mailings, coordinating meetings/schedules, invoices, etc.
•  Acts as contact person for security system (monitor tapes, issue keys, resolve issues).
•  Handles scanning duties and job solicitations via CNS.

• Creates and maintain various reports as needed.
• Involved in various special projects and provide the administrative assistance needed to complete project.
• Handles switchboard, message correspondence, and schedules appointments when necessary
• Other duties as assigned.

Requirements, Knowledge, & Skills:

 Must have minimum HS Diploma or equivalent.

• Must have minimum 3 years related experience.
• Must have good working knowledge of office software and be able to create documents (not just data entry).
• Above average written and verbal communications skills as this position may have exposure to all levels of employees and a variety of outside contacts.
• Must be able to handle multiple tasks.
• This position may have an unusual amount of varied tasks, as it will support many different departments. Person must be flexible and work with each manager to establish priority of assignments.
• Must present a professional image (in person, over the phone, via email) and be able to maintain confidentiality as needed.
• Must have excellent verbal communication skills to deal with internal and external contacts; especially when representing owners and answering the phones.
• Must be able to write effectively when drafting correspondence for managers/owners.

Working Conditions

• Position functions in an office environment. Occasional errands may require local area travel.
• Overtime may be required during peak times.

Equipment Used

• Microsoft products (Word, Excel, Outlook)
• Phones/switchboard, Nextel
• 10 key calculator
• Scanning device
• Copier, fax